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Final Manuscript Preparation Guidelines for Walt Whitman Quarterly Review

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Walt Whitman Quarterly Review.

General Considerations of Style

Essays: Place the title two inches below the top of the page, the author's name two inches below the title, and the text two inches below the author's name. The affiliation of the contributor follows the essay.

Notes, Book Reviews, Bibliographies: These are configured like essays, except the author's name follows the work.

References: Follow The MLA Style Sheet, Second Edition. Mark references in the text with raised footnote numbers, not author-year citations in parentheses. Double-spaced endnotes should follow the essay on a new page headed "Notes." Do not use Latin abbreviations for repeated citations. Do not condense the names of publishers or titles. Make references complete so that a bibliography is unnecessary. When citing journal articles, give the volume number of the journal followed by the issue date in parentheses, followed by a comma, followed by the page number(s)-e.g., Joann P. Krieg, "Whitman and Modern Dance," Walt Whitman Quarterly Review 24 (Spring 2007), 208-209.

Formatting Requirements

  • Do not include a title page or abstract. (Begin the document with the introduction; a title page, including the abstract, will be added to your paper by the editors.)
  • Do not include page numbers, headers, or footers. These will be added by the editors.
  • Write your article in English (unless the journal expressly permits non-English submissions).
  • Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word, RTF, or PDF files are accepted).
  • Page size should be 8.5 x 11-inches.
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
  • Use a single column layout with both left and right margins justified.
  • Font:
    1. Main Body—12 pt. Times or the closest comparable font available
    2. Footnotes—10 pt. Times or the closest comparable font available
  • If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
  • Copyedit your manuscript.
  • When possible, there should be no pages where more than a quarter of the page is empty space.

Quoting and Citing Walt Whitman's Writing

When quoting from individual editions of Leaves of Grass (the 1855, 1856, 1860, 1867, 1870-1871, 1881), please use the facsimiles available on The Walt Whitman Archive (www.whitmanarchive.org), and cite the edition, date, and page numbers, followed by "Available on the Walt Whitman Archive (www.whitmanarchive.org)." Do not list the URL of individual page images or the date accessed.

The standard edition of Whitman's work is The Collected Writings of Walt Whitman, twenty-two volumes published by the New York University Press under the general editorship of Gay Wilson Allen and Sculley Bradley, and supplemented with volumes published by the University of Iowa Press and Peter Lang. Citations and quotations from Whitman's writings should be keyed to the specific volumes in this edition whenever possible. The Library of America edition of Whitman's Poetry and Prose is also acceptable.

After the initial citation, contributors should abbreviate the titles of the Collected Writings in the endnotes as follows:

LG Leaves of Grass, Comprehensive Reader's Edition, edited by Harold W. Blodgett and Sculley Bradley (1965).
LGVar. Leaves of Grass: A Textual Variorum of the Printed Poems, edited by Sculley Bradley, Harold W. Blodgett, Arthur Golden, William White. 3 vols. (1980).
EPF The Early Poems and Fiction, edited by Thomas L. Brasher (1963)
PW Prose Works 1892, edited by Floyd Stovall. Vol. 1: Specimen Days (1963); Vol. 2: Collect and Other Prose (1964).
Corr The Correspondence, edited by Edwin Haviland Miller. Vol. 1 1842-1867 (1961); Vol. 2: 1868-1875 (1961); Vol. 3: 1876-1885 (1964); Vol. 4: 1886-1889 (1969); Vol. 5: 1890-1892 (1969); Vol. 6: A Supplement with a Composite Index (1977); Vol. 7, edited by Ted Genoways (2004).
DBN Daybooks and Notebooks, edited by William White. 3 vols. (1978).
NUPM Notebooks and Unpublished Prose Manuscripts, edited by Edward F. Grier. 6 vols. (1984).
Journ The Journalism, edited by Herbert Bergmann, Douglas A. Noverr, and Edward J. Recchia. Vol. 1: 1834-1846 (1998); Vol. 2: 1846-1848 (2003).

Additional Recommendations

Indenting, Line Spacing, and Justification

Indent all paragraphs except those following a section heading. An indent should be at least 2 em-spaces.

Do not insert extra space between paragraphs of text with the exception of long quotations, theorems, propositions, special remarks, etc. These should be set off from the surrounding text by additional space above and below.

Don't "widow" or "orphan" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).

All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a lousy job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.

Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

Article Length

Because this journal publishes electronically, page limits are not as relevant as they are in the world of print publications. We are happy, therefore, to let authors take advantage of this greater "bandwidth" to include material that they might otherwise have to cut to get into a print journal. This said, authors should exercise some discretion with respect to length.

Colored text

Set the font color to black for the majority of the text. We encourage authors to take advantage of the ability to use color in the production of figures, maps, etc., however, you need to appreciate that this will cause some of your readers problems when they print the document on a black & white printer. For this reason, you are advised to avoid the use of colors in situations where their translation to black and white would render the material illegible or incomprehensible.

Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)

Emphasized text

Whenever possible use italics to indicate text you wish to emphasize rather than underlining it. The use of color to emphasize text is discouraged.

Font faces

Except, possibly, where special symbols are needed, use Times or the closest comparable font available. If you desire a second font, for instance for headings, use a sans serif font (e.g., Arial or Computer Modern Sans Serif).

Font size

The main body of text should be set in 12pt. Avoid the use of fonts smaller than 6pt.

Foreign terms

Whenever possible, foreign terms should be set in italics rather than underlined.

Headings

Headings (e.g., start of sections) should be distinguished from the main body text by their fonts or by using small caps. Use the same font face for all headings and indicate the hierarchy by reducing the font size. There should be space above and below headings.

Main text

The font for the main body of text must be black and, if at all possible, in Times or closest comparable font available.

Titles

Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.

Footnotes

Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 10 pt. Times or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.

Tables and Figures

To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" margins on all sides (top, bottom, left and right) in both portrait and landscape view.